Gym Management System
Cross-platform desktop application for gym and fitness center management with offline-first architecture, member tracking, attendance monitoring, payment processing, payroll management, and comprehensive analytics.
Team Composition
Core Technologies
The Challenge
The fitness center was struggling with manual paper-based member management, attendance tracking, and class scheduling. They needed a comprehensive desktop solution that works completely offline, tracks member check-ins manually (without hardware devices), manages trainers and employees, handles payments and invoicing, and provides real-time insights into gym performance. The existing system was error-prone, time-consuming, and couldn't scale with their growing member base. They also required complete data privacy with local storage.
The Solution
We developed a complete Gym Management System as a cross-platform desktop application built with Electron. The offline-first architecture uses a local SQLite database, ensuring complete data privacy and control. The system includes comprehensive member registration and profile management with photos and historical tracking, manual attendance tracking with staff-managed check-in/check-out functionality (no hardware required), membership plans and subscription management with automatic renewal tracking, payment processing with invoicing and financial reports, trainer and employee management with attendance, leave, and task tracking, class scheduling with capacity management, comprehensive accounting and payroll management, role-based access control with granular permissions (Admin, Manager, Staff), multi-language support (English, Arabic RTL, Russian), dark/light theme support, activity audit logs, and real-time analytics dashboard. The platform provides a seamless offline experience for both gym staff and administrators.
Member Management
Comprehensive member profiles with 4-part names, photos, personal information, emergency contacts, membership history, and status tracking (active, inactive, suspended, on hold)
Attendance Tracking
Manual check-in and check-out system managed by staff members (no hardware required), attendance history tracking, daily/weekly/monthly reports, and member visit analytics
Membership Management
Flexible membership plans with categories, automatic renewal tracking, membership freeze functionality, payment tracking, and subscription lifecycle management
Payment & Accounting
Complete payment processing, invoicing with PDF generation, financial reports, payment history tracking, and accounting management
Employee & Trainer Management
Employee profiles with attendance tracking, leave management, task assignments, trainer schedules, class assignments, and performance tracking
Payroll Management
Employee payroll processing, salary calculations, payment tracking, and payroll reports
Analytics Dashboard
Real-time insights on member growth, revenue, attendance patterns, peak hours, class popularity, member retention, and gym performance metrics (Admin only)
Reports & Insights
Comprehensive reporting system with attendance reports, member activity reports, financial reports, payroll reports, and exportable data for business intelligence
Role-Based Access Control
Granular permission system with Admin, Manager, and Staff roles, feature-based access control, and activity audit logs
Multi-Language Support
Full internationalization support for English, Arabic (RTL), and Russian with complete UI translation
Technical Architecture
Key Results
System can handle 500+ active gym members
80% reduction in administrative tasks
Real-time attendance tracking
Complete offline functionality with local data storage
Ready for results like these?
We bring the same level of engineering rigor and strategic thinking to every project we touch.